You can organize your address lists so that your users can
quickly find the address list they need for addressing e-mail
messages, selecting conference rooms, or finding information (such
as e-mail addresses, phone numbers, or pager numbers) for any
recipient.
To help your users effectively access the information they need,
organize your address lists in a hierarchy of nested address lists
and empty address lists. A nested address list is an address list
located under another address list. An empty address list is used
as a node which contains other address lists and does not have a
membership because it was created without filter rules. Typically,
address lists located under an empty address list will be related
to what you named the empty address list. To further organize your
address list hierarchy, you can use empty address lists as nested
address lists.
A large company in Texas has offices in three cities: Dallas,
Houston, and San Antonio. The following address list hierarchy is
one way to organize custom address lists for this company. In this
example, the address list hierarchy is located in System Manager,
under All Address Lists. The recipients of the Texas company
will see the following address list hierarchy when they view the
Address Book.
The following table explains the custom address lists created
for this scenario:
Address
List
Search
Filter
By City Address Lists
This is an empty address list. No
search filters were used.
Dallas
The search filter for this address
list specified a field-attribute value of City as the
User attribute, Is (exactly) as the condition, and
Dallas as the value. This address list is nested under By
City Address Lists.
Houston
The search filter for this address
list specified a field-attribute value of City as the
User attribute, Is (exactly) as the condition, and
Houston as the value. This address list is nested under By
City Address Lists.
San Antonio
The search filter for this address
list specified a field-attribute value of City as the
User attribute, Is (exactly) as the condition, and
San Antonio as the value. This address list is nested under
By City Address Lists.
San Antonio Users
The search filters for this address
list specified recipient categories of Users with Exchange
mailbox and Users with external e-mail addresses and a
field-attribute value of City as the User attribute,
Is (exactly) as the condition, and San Antonio as the
value. This address list is nested under the San Antonio node.
San Antonio Contacts
The search filters for this address
list specified a recipient category of Contacts and a
field-attribute value of City as the User attribute,
Is (exactly) as the condition, and San Antonio as the
value. This address list is nested under the San Antonio node.