Create a Mailbox Store Policy

With a mailbox store policy, you can quickly apply general, database, and message limit properties to mailbox stores. To create a server policy, you must display administrative groups.

To create a mailbox store policy:

1. Start System Manager: On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
2. To display administrative groups, right-click the organization, and then click Properties. On the General tab, select Display administrative groups. You will have to exit and restart Exchange System Manager.
3. Double-click Administrative Groups, and then double-click the administrative group that you want to add a policy to. If you do not already have a System Policies folder, you must create one. To create a new system policies folder, right-click the administrative group, point to New, and then select System Policy Container.
4. Under the administrative group, right click System Policies, point to New, and then select Mailbox store policy.
5. In New Policy, check the boxes of the tabs you want to use in the policy.
6. On the General tab of the Properties window, type a policy name.
7. On the Details tab, use Administrative note to add additional information.
8. On the General (Policy) tab, set the following options:
   • Use Default public store to set the default public store.
   • Use Offline address list to set an offline address list.
   • Click Clients support S/MIME signatures if your mail clients are using the Secure/Multipurpose Internet Mail Extensions (S/MIME) standard.
   • Click Display plain text messages in a fixed-size font to display variable-width message fonts in a fixed font.
9. On the Database (Policy) tab, set the following options:
   • Select a value in Maintenance interval or click Customize to build a custom schedule graphically.
10. On the Limits (Policy) tab, set the following options:
    • Click Issue warning at (KB) to issue a warning when the storage space used reaches the size you specify.
    • Click Prohibit send at (KB) to stop sending items when the storage space used reaches the size you specify.
    • Click Prohibit send and receive at (KB) to stop sending and receiving items when the storage space used reaches the size you specify.
    • Select a value in Warning message interval or click Customize to build a custom schedule graphically.
    • Use Keep deleted items for (days) to set the maximum number of days to keep deleted items in the store.
    • Use Keep deleted mailboxes for (days) to set the maximum number of days to keep deleted mailboxes in the store.
    • Click Do not permanently delete mailboxes and items until the store has been backed up to preserve mailboxes and items until the store is backed up.
11. On the Full-Text Indexing (Policy) tab, set the following options:
    • Select a value in Update Interval or click Customize to build a custom schedule graphically.
    • Select a value in Rebuild Interval or click Customize to build a custom schedule graphically.