Create a Public Store Policy

With a public store policy you can quickly apply general, database, replication, and message and folder limits properties to public folder stores. To create a server policy, you must display administrative groups.

To create a public store policy:

1. Start System Manager: On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
2. To display administrative groups, right-click the organization, and then click Properties. On the General tab, select Display administrative groups. You will have to exit and restart Exchange System Manager.
3. Double-click Administrative Groups, and then double-click the administrative group that you want to add a policy to. If you do not already have a System Policies folder, you must create one. To create a new system policies folder, right-click the administrative group, point to New, and then select System Policy Container.
4. Under the administrative group, right click System Policies, point to New, and then select Public store policy.
5. In New Policy, check the boxes of the tabs you want to use in the policy.
6. In the Properties window, on the General tab, type a policy name.
7. On the Details tab, use Administrative note to add additional information.
8. On the General (Policy) tab, set the following options:
   • Click Clients support S/MIME signatures if your mail clients are using the S/MIME standard.
   • Click Display plain text messages in a fixed-size font to display variable-width message fonts in a fixed font.
9. On the Database (Policy) tab, set the following options:
   • Select a value in Maintenance interval or click Customize to build a custom schedule graphically.
10. On the Replication (Policy) tab, set the following options:
    • Select a value in Replication interval or click Customize to build a custom schedule graphically.
    • Type a value in Replication interval for always (minutes) to limit replication frequency.
    • Under Limits, type a value in Replication interval for always (minutes) to limit the replication interval, and then type a value Replication message size limit (KB) to limit the messages replicated.
11. On the Limits (Policy) tab, set the following options:
    • Click Issue warning at (KB) to send a warning when the storage space used reaches the size you specify.
    • Click Prohibit post at (KB) to prohibit messages over the size you specify from posting.
    • Click Maximum item size (KB) to set a maximum limit for items in the policy.
    • Select a value in Warning message interval or click Customize to build a custom schedule graphically.
    • Use Keep deleted items for (days) to set in the maximum number of days items can remain in the store.
    • Click Do not permanently delete items until the store has been backed up to preserve items until the store is backed up.
    • Click Age limit for all folders in this store (days) and type a value.
12. On the Full-Text Indexing (Policy) tab, set the following options:
    • Select a value in Update Interval or click Customize to build a custom schedule graphically.
    • Select a value in Rebuild Interval or click Customize to build a custom schedule graphically.