Set Mailbox Properties

You can change the default properties of Exchange mailboxes with System Manager.

Note   The Limits tab displays the default limits of the original mailboxes in the mailbox store. Once you create a mailbox, you can change its limits with Active Directory Users and Computers.

To set mailbox properties:

1. Start System Manager
   On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
2. Navigate to the mailbox store in the console tree, right-click the mailbox store, and then click Properties.

   System Manager

   1. Administrative Group or Organization
   2. Servers
   3. Mailbox Store
3. On the General tab, set the following properties:
4. • To change the name, type a new name in Name.
   • To change the name and location of the default public store, use Default public store.
   • To change the name and location of the offline address list, use Offline address list.
   • To archive messages sent or received by mailboxes on this store, click Archive all messages sent or received by mailboxes on this store, click Browse, and then select or name an archive.
   • If your clients support Secure/Multipurpose Internet Mail Extensions (S/MIME), click Clients support S/MIME signatures. Disable this option to convert messages with S/MIME signatures to Multipurpose Internet Mail Extensions (MIME) unsigned messages. This allows clients that cannot interpret MIME to view signed messages.
   • To convert scalable fonts to fixed fonts, click Display plain text messages in a fixed-sized font.
5. On the Database tab, set the following properties:
6. • To change the name and location of the Rich Text Format file, use Exchange database. To move the databases, use System Manager on the server on which the databases reside.
   • To change the name and location of the MIME format file, use Exchange streaming database. To move the databases, use System Manager on the server on which the databases reside.
   • To build a custom schedule graphically, click a value in Run maintenance during this time or click Customize.
   • To prevent the automatic mounting of the store, click Don't mount this store at start-up.
   • To allow database overwrites, click This database can be overwritten by a restore.
7. On the Limits tab, set the following properties:
8. • To set a retention period for deleted items, click Keep deleted items for (days).
   • To set a retention period for deleted mailboxes, click Keep deleted mailboxes for (days).
   • To preserve items until backup, click Don't permanently delete items until the store has been backed up.
   • To send a warning when the storage used reaches a specific size, click Issue warning at (KB).

   • To stop sending items when the storage used reaches a specific size, click Prohibit send at (KB).

     Note   This option is not used when messages are sent by Post Office Protocol version 3 (POP3) or Internet Message Access Protocol version 4 (IMAP4) clients because those protocols do not support this functionality.

   • To stop sending and receiving items when the storage used reaches a specific size, click Prohibit send and receive at (KB).
   • To build a custom schedule graphically, click a value in Send over-limit messages or click Customize.
9. To add additional information, use Administrative note on the Details tab.

10. To set permissions for the mailbox store for users and groups, on the Security tab, click a user or group, and then click Allow or Deny to grant or deny permission.

    Note   Permissions inherited from the parent object (the storage group) are indicated by shaded check boxes. Scroll to the bottom of the Permissions list to see the extended permissions specific to Exchange.

11. Related Topics

    Understanding Extended Permissions
    

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