Customize Notes Proxy Addresses

Exchange organization names sometimes contain characters that are not valid for a particular address type. For this reason, you can modify the rule used to represent Notes e-mail addresses in Exchange. This address rule uses a set of symbols to determine how Notes addresses appear in the Exchange organization.

Important   The resulting addresses must be unique within the address space. If the rule does not create a unique address, Lotus Notes E-mail Address Generator modifies the address to ensure that it is unique.

The default format for Notes addresses assigned to Exchange users is:

&d/organization@domain name

• &d.   The Notes display name (typically the full name) of the user.
• organization.   The name of the user's Exchange organization.
• domain name.   The Notes foreign domain name that represents the Exchange organization.

Caution   During directory synchronization, the connector also creates secondary proxy addresses for Notes recipients. These addresses, which appear not bolded in the E-Mail Addresses tab, are used as unique identifiers for Notes recipients. Do not delete these secondary proxy addresses; in general, you should only delete addresses that you create manually.

To customize Notes proxy addresses:

1. Start System Manager
   On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
2. Navigate to Recipient Policies.

   Organization

   1. Recipients
   2. Recipient Policies
3. In the details pane, right-click the default policy, and then click Properties, or create a new recipient policy.
4. On the policy's E-Mail Addresses tab, click NOTES, select the check box, and then click Edit.
5. Make the necessary modifications. Use the symbols in the following table to represent various values in the format string.

6. Note   When you change the address rule for Notes, you are prompted to update the existing Notes addresses for Exchange recipients to conform to the new address format. If you update the Lotus Notes addresses, all recipients' Notes addresses in that organization will be changed, including those that you changed manually. Exchange does not retain manual updates to non-Exchange e-mail addresses.

   To substitute	Use this symbol	Notes
   The user's alias	&M or &m	Typically the mailbox name.
   The user's initials	&I or &i	Typically the user's middle initial.
   An e-mail address based on the user's display name	&D or &d	Blanks and initials between the given name and surname are discarded. If there is a comma in the display name, the portion of the string to the left of the comma is interpreted as the surname; the portion to the right of the comma is interpreted as the given name.
   The user's given name	&G or &g	Typically the user's first name.
   The user's surname	&S or &s	Typically the user's last name.
   An ampersand (&)	&&	To use an ampersand, you must precede it with another ampersand.

   Important   Although Active Directory supports Unicode characters, the e-mail address must use the Western European character set.

7. Wait a few minutes for Recipient Update Service to populate the Exchange address lists.

   Tip   You can trigger an immediate update of Recipient Update Service.

8. Restart the connector service.

Related Topics