Managing Recipient Settings

Using Mailbox Manager

A recipient policy is a collection of configuration settings that enable you to define system policies across your entire Active Directory. After a policy is implemented, you can change configuration options or enforce settings for multiple objects in a single operation. Microsoft Exchange 2000 Server uses Windows 2000's powerful Lightweight Directory Access Protocol (LDAP) query interface to select the filter rules that define recipient policy membership.

Mailbox Recipient Policies

Mailbox recipient policies use Exchange Mailbox Manager to enforce corporate e-mail retention policies on all mailboxes defined by policy membership. You can configure Mailbox Manager to look through all client mailbox folders, or only a select few. Further, when Mailbox Manager finds messages in those folders that exceed policy limits, you can choose to delete the messages immediately, move them to users' Deleted Items folders, or move them to System Cleanup folders.

The limits that trigger Maibox Management action can also be configured to be uniform across all mailbox folders, or defined on a folder-by-folder basis. Limits can be based on age (the default is 30 days), size (the default is 1,024 KB), or both.

Mailbox Manager will also generate reports that can be sent to a designated mailbox within your Exchange organization, and you can choose to have users informed by e-mail whenever their mailbox is cleaned of old or oversized items.

Notes   For information on e-mail address recipient policies, see Understanding Recipient Policies.

Mailbox recipient policies can only be created on Exchange 2000 servers running Service Pack 1 (SP1) or later. Exchange 2000 servers without SP1 will be able to view mailbox recipient policies on other servers, but the mailbox manager policies will not be configurable (they will appear as e-mail address recipient policies).

What's New

Related Topics

Using Recipient Policies