Managing Recipient Settings

Determining E-mail Address Needs

Recipient policies defining groups of individuals within your organization can be used to give these individuals e-mail addresses unique to the group they are members of (such as the Legal Department or Human Resources). The following scenarios may be helpful in determining your organization's needs for e-mail addresses:

Simple Organizations

Consider using a single company-wide external SMTP address format. This will eliminate the need to create custom recipient policies. The default recipient policy is the only recipient policy required when an organization has a uniform SMTP e-mail address. The format would be identical to <alias>@airlines-international.air.

Organizations with Offices in Multiple Regions

Consider using a unique address format for each region. You can configure recipient policies that enable each region to have a specific Internet connection. For example, at a company called Airlines International, users in the United States would have an address such as <alias>@airlines-international.air, while users in the United Kingdom would have an address such as <alias> or <alias>@uk.airlines-international.air. For this example, a recipient policy must be created for each region.

Organization with Divisions

If your organization is a large distributed corporation, using a unique address format for each division makes e-mail address for recipients in each division distinct. For example, users in different divisions at a company called Airlines International might have addresses such as: <alias>@Airplane.airlines-international.air, <alias>@Administration.airlines-international.air, <alias>@Marketing.airlines-international.air, and <alias>@Legal.airlines-international.air.

Related Topics

Understanding Recipient Policies Using Recipient Policies