Managing Recipient Settings

Configure Mailbox Manager

After you have used filter rules to define the membership of your mailbox recipient policy, you need to define the criteria Mailbox Manager will look for when it processes recipient mailboxes, as well as what Mailbox Manager will do when it finds messages that exceed policy limits.

To configure Mailbox Manager:

  1. Start System Manager
    On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
  2. In the console tree, double-click Recipients, and then click Recipient Policies.
  3. In the details pane, right-click the recipient policy you want to modify, and then click Properties.
  4. On the Mailbox Manager Settings (Policy) tab, in the When processing a mailbox drop-down list, select a mailbox management process option. Your selection determines what Mailbox Manager will do with messages that exceed the recipient policy limits.
  5. By default, whenever Mailbox Manager is scheduled to run, every folder with a check mark beside it will be examined for items that exceed age and size limits. Click to clear check boxes beside those folders that you do not want Mailbox Manager to process. For information on the System Cleanup Folders selection, see Mailbox Management Process Options.
  6. Tip   The folders are based on Microsoft Outlook default folders and pertain to the type of items they contain. Your selections apply to all mailbox folders that contain a similar type of item. Selecting Tasks, for example, will include the default Tasks folder, as well as any user-created folders containing Task Items. All Other Mail Folders will process all folders, in addition to Inbox, that contain Mail Items. Exchange organizations with IMAP4 and POP3 clients should select All Other Mail Folders to ensure that all mailbox folders are processed.

    A folder's location in the folder hierarchy does not affect Mailbox Manager unless the folder is nested within System Cleanup folders or the Deleted Items folder. When you select System Cleanup Folders or Deleted Items, all subfolders will be processed regardless of the types of items they contain.

  7. Set the limits for each selected folder.
  8. You have the option of sending notification to users so they'll know their mailboxes have been processed.
  9. If there are items you do not want Mailbox Manager to process, exclude any specific message classes.
  10. When finished, click Apply.

Related Topics

Set Folder Limits Using Mailbox Manager Mailbox Management Process Options Exclude Specific Message Classes