Managing Recipient Settings

Exclude Specific Message Classes

While configuring Mailbox Manager, it's easy to exclude folders from a mailbox recipient policy by clearing the check box beside the folder. If you clear Contacts, nothing in the default Contacts folder will be deleted or moved. However, you may want to exempt Contact Items that are stored in folders other than the default Contacts folder, or exempt Task Items that are stored in folders other than the default Tasks folder. The Message Classes feature allows you to exclude certain message classes from deletion, regardless of the folder they are stored in.

The following table lists the standard non-mail Outlook classes. Administrators who do not want to delete contacts or task items would add IPM.Contact and IPM.Task to the list of Excluded Message Classes in all relevant mailbox recipient policies.

Standard Outlook Class Outlook Item
IPM.Note Mail message
IPM.Post Post (in this folder)
IPM.Appointment Appointment and Meeting Request entries
IPM.Task Task
IPM.Contact Contact
IPM.DistList Distribution List
IPM.Activity Journal entry
IPM.StickyNote Note

You may also exclude message classes and their subclasses by using wildcards. For example, if you choose to exclude "IPM.MyClass.*", Mailbox Manager will exclude all clases beginning with IPM.MyClass. If you want to exclude all standard contact items, and all custom message classes derived from the standard contact class, add "IPM.Contact.*" to the list of excluded message classes.

To set exclude specific message classes:

  1. Start System Manager
    On the Start menu, point to Programs, point to Microsoft Exchange, and then click System Manager.
  2. In the console tree, double-click Recipients, and then click Recipient Policies.
  3. In the details pane, right-click the recipient policy you want to modify, and then click Properties.
  4. On the Mailbox Manager Settings (Policy) tab, click to select the Exclude specific message classes check box, and then click Customize.
  5. In Message Classes, in the Exclude Message Classes box, type the name of the class you want to exclude from Mailbox Manager processing, and then click Add. Repeat this step for each class you want to exclude.
  6. To remove a message class from the excluded list, select the class, and then click Remove.

Related Topics

Configure Mailbox Manager