Add an Address to a Recipient Policy
You can add a new e-mail address to an existing recipient
policy. You can also create multiple e-mail addresses of the same
address type. This is helpful for organizations that have multiple
divisions, branch offices in different regions or countries, or use
different e-mail systems.
To add an e-mail address to a policy:
You can type text as well as replacement strings in the SMTP Address Properties dialog box, in Address. Use the formatuserformat@domain
where userformat is optional and can contain text as well as replacement strings, and domain is an alphanumeric domain name.
The default user format string, if one is not specified, is %m. A user format string of %% results in a replacement string of a single percent sign.
Note Per the e-mail address specification, RFC 821/822, invalid characters are removed from the user name unless they are explicitly replaced using the %r user format string.
The following table defines other available replacement strings and lists SMTP addresses generated for the mailbox "daniels." For this example, the display name is "Daniel B. Shelly," the surname is "Shelly," the given name is "Daniel," and the middle initial is "B."
|User Format String||Replacement String||Format String||Proxy Generated For Sample User|
|%rxy||Use %r to identify that you want to substitute one character for another. The character you want to remove is listed after the %r, shown by the x in the User Format String column. The character you want to substitute is listed next, represented by the y in the User Format String column. If x and y are equal, the character will be firstname.lastname@example.org||DanielB_Shelly@microsoft.com|
Important When you click Apply you may be asked if you want to update all corresponding recipient e-mail addresses to match the changes you made. If you click Yes, the changes made to the recipient policy are applied to the recipients defined for the policy. E-mail addresses previously configured for these recipients will be demoted to secondary addresses.
Related TopicsUnderstanding Recipient Policies