Migrating to Exchange

Messages and Public Folders

The migration files can include messages, attachments, documents, and public data in a MAILMESSAGE section. (Public folder data is imported as a special kind of message.) The header line of each section starts with MAILMESSAGE and is followed by the source e-mail address or PublicMessages.

Message Example

The following example illustrates the format of each message section:

MAILMESSAGE,PROFS:SANFRAN(HOWARDS)
Folder,Sender,To,Cc,Bcc,Subject,Send-Date,Received-Date\\
,Priority,Unread,Unsent,Body
Inbox,Jo Berry,Elizabeth Boyle,,,"Let's make plans for this 
Friday",19950321093421,19950321093421,-1,,,#SALESPO1.SEC(50)
Phoenix Project,Jo Berry,Karan Khanna,,,Review of Back Office\\
,19950321063321,19950321063321,,,,#SALESPO1.SEC(161)
Filed Mail\FYI,Jon Grande,Gamers[SMTP:gamers@litwareinc.com],\\
,,Solo Mission,19950218234539,19950218234539,,,,#SALESPO1.SEC(575)

Public Folders Example

The following example illustrates the public folder format:

MAILMESSAGE,PublicMessages
Folder,Sender,To,Cc,Bcc,Subject,Send-Date,Received-Date\\
,Priority,Unread,Unsent,Body
Social\Gamers,Jo Berry,Games Groups,,,"Plans for this 
Saturday",19950320092421,19950320092421,-1,,,#SALESPO2.SEC(693)
Business\Phoenix Project,Karl Buhl,Phoenix Project,,,\\
Reviews,19950320093221,19950320093221,,,,#SALESPO2.SEC(798)

Public folder data is migrated from shared folders, bulletin board systems, and databases. If formatting will be lost or if the data will be unreadable in Exchange, convert the information to text.

The following table describes the fields in the header line for messages and public folders. All fields are required and must be in this order.

Heading	Description	Values
Folder	Path to destination folder. Use backslash to indicate subfolders.	Default = Inbox. Inbox, Deleted Items, Outbox, and Sent Items get mapped to special folder ID numbers. Displayed name of folders depends on language of client.
Sender	Display name of sender.	Display name or display name [e-mail address].
To	Display name of To recipients, separated by semicolons.	Display name or display name [e-mail address].
Cc	Display name of Cc recipients, separated by semicolons.	Display name or display name [e-mail address].
Bcc	Display name of Bcc recipients, separated by semicolons.	Display name or display name [e-mail address].
Subject	Subject of message.	Single line of text.
Send-Date	Date message sent.	Date and time.
Received-Date	Date message received.	Date and time.
Priority	Priority of message. Default = 0.	Low priority = -1. Normal priority = 0. High priority = 1.
Unread	Boolean value to indicate read status of message.	TRUE if message was not read. FALSE if message was read. (Default = FALSE.)
Unsent	Boolean value to indicate sent status of message.	TRUE if message was not sent. FALSE if message was sent. (Default = FALSE.)
Body	One pointer to body of message. You must use the secondary file for message bodies and attachments. Attachments are referenced from bodies of secondary file.	#filename(offset)

For systems that support only sent dates or only received dates, the source extractor should set the received date and sent date to appropriate values. For systems that support neither sent nor received dates, the source extractor can leave the fields blank or substitute the current date and time.