Managing Public Folders

Understanding Public Folders

Within an organization, collaboration between two or more parties is essential. If two individuals are exchanging information, e-mail is a suitable format. When more than two individuals are involved, a discussion format is more appropriate. However, when users need to access documents and files for a working project, public folders provide an ideal solution.

A public folder stores messages or information that can be shared among users in your organization. Public folders can contain different types of information, ranging from custom forms to Internet content stored in its native format. Public folders are a part of the information store that Exchange clients, Web browsers, and custom applications can access. Access to folders can be controlled by setting permissions and optimized by replicating folders to other servers in your organization.

Public folders include many features that make Exchange a complete collaboration server: