Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2011-03-19

A managed folder is a folder in a user's mailbox to which messaging records management (MRM) has been applied. There are two types of managed folders:

Note:
Managed custom folders are a premium feature of MRM. Each mailbox that has managed custom folders requires an Exchange Server Enterprise client access license (CAL). Managed default folders require only an Exchange Server Standard CAL.

The retention and journaling of messages in managed folders are controlled by managed content settings that are applied to the folder.

Note:
Managed custom folders are typically given names that reflect their intended role in users' mailboxes. For example, a managed custom folder for personal e-mail may be given the name Personal E-mail.

Looking for other management tasks related to managed folders? Check out Deploying Managed Folders.

Use the Shell to configure managed folder properties

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

Note:
In Exchange 2010 SP1, you can't use the EMC to configure managed folder properties.

This example applies to managed default folders

This example changes the name of the Inbox managed default folder to Corp-VPs-Inbox and sets a comment to be displayed in supporting clients.

Copy Code 
Set-ManagedFolder -Identity Inbox -Name Corp-VPs-Inbox -Comment "Email messages will be automatically deleted from the Inbox folder after 90 days from the delivery date."

For detailed parameter and syntax information, see Set-ManagedFolder.

Note:
Although the comment in this example mentions a specific retention period, actual retention time for messages in a managed folder depends on the folder's managed content settings. A managed folder can have multiple managed content settings for different message classes, such as e-mail messages, calendar items, and tasks, with different retention settings.

This example applies to managed custom folders

This example changes the name of the managed custom folder Business Critical to Corp-Business Critical. It also specifies a storage limit of 500 MB on the folder and sets a comment to be displayed in supporting clients.

Copy Code 
Set-ManagedFolder -Identity "Business Critical" -FolderName "Corp-Business Critical" -StorageQuota 500mb -Comment "Move business critical messages to this folder. Messages moved to this folder will be automatically deleted after 3 years."
Note:
Although the comment in this example mentions a specific retention period, actual retention time for messages in a managed folder depends on the folder's managed content settings. A managed folder can have multiple managed content settings for different message classes, such as e-mail messages, calendar items, and tasks, with different retention settings.

For detailed parameter and syntax information, see Set-ManagedFolder.