Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2012-07-23

After you create an address book policy (ABP), you must assign it to mailbox users. Users aren’t assigned a default ABP when their user account is created. If you don’t assign an ABP to a user, the global address list (GAL) for your entire organization will be accessible to the user through Outlook and Outlook Web App. To learn more, see Understanding Address Book Policies.

Looking for other management tasks related to ABPs? Check out Managing Address Book Policies.

Prerequisites

You have an existing ABP. If you haven’t created one, see Create an Address Book Policy.

Use the EMC to assign an ABP to mailbox users

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Address book policies" entry in the Mailbox Permissions topic.

  1. In the console tree, navigate to Recipient Configuration > Mailbox.

  2. In the result pane, select the mailbox user or users to which you want to assign the ABP. You can select multiple users by holding down the Ctrl key.

  3. In the action pane, click Properties.

  4. In <User Mailbox> Properties, on the Mailbox Settings tab, click Address Book Policy, and then click Properties.

  5. In Address Book Policy, select the Address Book Policy check box, and then click Browse.

  6. In Select Address Book Policy, select the ABP you want to assign to the user or users, and then click OK.

  7. In Address Book Policy, click OK .

  8. In <User Mailbox> Properties, click OK to apply the ABP and close the property page.

    Note:
    If you apply the ABP to more than one mailbox user, the Bulk Edit Summary dialog box will appear. Confirm the changes, and then click OK.

Use the Shell to assign an ABP to mailbox users

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Address book policies" entry in the Mailbox Permissions topic.

This example assigns the ABP named All Fabrikam to the existing mailbox user joe@fabrikam.com.

Copy Code 
Set-Mailbox -Identity joe@fabrikam.com -AddressBookPolicy "All Fabrikam"

This example assigns the ABP named ABP_EngineeringDepartment to all mailbox users whose CustomAttribute11 value contains “Engineering Department”.

Copy Code 
Get-Mailbox -Filter {(CustomAttribute11 -like "Engineering Department")} | Set-Mailbox -AddressBookPolicy ABP_EngineeringDepartment

For detailed syntax and parameter information, see Set-Mailbox and Get-Mailbox.