Applies to: Exchange Server 2013

Topic Last Modified: 2012-10-12

Sharing policies allow individual users in your Exchange organization to share calendar free/busy and contact information with other federated Exchange organizations, non-federated Exchange organizations, and individual Internet users. During the course of normal operations, you may want to change some sharing policy properties, such as modifying sharing rules, changing the free/busy access level, temporarily disabling a sharing policy, or removing a sharing policy entirely.

To learn more about federated sharing, see Sharing

For details about how to create a sharing policy, see Create a Sharing Policy

What do you need to know before you begin?

  • Estimated time to complete each procedure: 5 minutes.

  • You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the “Calendar and Sharing Permissions” entry in the Recipients Permissions topic.

  • For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard Shortcuts in the Exchange Admin Center.

Tip:
Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection

What do you want to do?

Use the EAC to modify a sharing policy

  1. Navigate to Organization > Sharing.

  2. Under Individual Sharing, select a sharing a policy, and then click Edit Edit Icon.

  3. In Sharing Policy, click Edit Edit Icon.

  4. In Sharing Rule, modify the sharing rules accordingly. You can change settings such as the domain you want to share information with, the sharing level for calendar appointments, and whether to share contact information. When finished, click Save to close the Sharing Rules dialog box.

  5. In Sharing Policy, click Save to update the sharing policy.

Use the EAC to set a sharing policy as the default sharing policy

  1. Navigate to Organization > Sharing.

  2. Under Individual Sharing, select a sharing a policy, and then click Edit Edit Icon.

  3. In Sharing Policy, select the Make this policy my default sharing policy check box.

  4. Click Save to update the sharing policy.

Use the EAC to disable a sharing policy

  1. Navigate to Organization > Sharing.

  2. Under Individual Sharing, select a sharing a policy.

  3. In the On column, clear the check box for the sharing policy you want to disable.

Use the EAC to remove a sharing policy

Important:
Before you remove a sharing policy, the sharing policy must be removed from all user mailboxes.
  1. Navigate to Organization > Sharing.

  2. Under Individual Sharing, select a sharing a policy, and then click Delete Delete Icon.

  3. In the warning, click Yes to delete the sharing policy.

Use the Shell to modify, disable or remove a sharing policy

  • This example modifies the sharing policy Contoso for contoso.com, which is a domain outside your organization. This policy allows users in the Contoso domain to see simple free/busy information.

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    Set-SharingPolicy -Identity Contoso -Domains 'sales.contoso.com: CalendarSharingFreeBusySimple'
  • This example adds a second domain to the sharing policy Contoso. When you're adding a domain to an existing policy, you must include any previously included domains.

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    Set-SharingPolicy -Identity Contoso -Domains 'contoso.com: CalendarSharingFreeBusySimple', 'atlanta.contoso.com: CalendarSharingFreeBusyReviewer', 'beijing.contoso.com: CalendarSharingFreeBusyReviewer'
  • This example sets the sharing policy Contoso as the default sharing policy.

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    Set-SharingPolicy -Identity Contoso -Default $True
  • This example disables the sharing policy Contoso.

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    Set-SharingPolicy -Identity "Contoso" -Enabled $False
  • The first example removes the sharing policy Contoso. The second example removes the sharing policy Contoso and suppresses the confirmation that you want to remove the policy.

    Copy Code 
    Remove-SharingPolicy -Identity Contoso
    Copy Code 
    Remove-SharingPolicy -Identity Contoso -Confirm

For detailed syntax and parameter information, see Set-SharingPolicy and Remove-SharingPolicy.