Use this section to view or change basic information about the group.

• * Display name   This name appears in the address book, on the To: line when email is sent to this group, and in the Groups list. The display name is required and should be user-friendly so people recognize what it is. It also has to be unique in your domain.
  
  If you've implemented a group naming policy, the display name has to conform to the naming format defined by the policy.
  
  
• * Alias   This is the portion of the email address that appears to the left of the at (@) symbol. If you change the alias, the primary SMTP address for the group will also be changed, and contain the new alias. Also, the email address with the previous alias will be kept as a proxy address for the group.
  
  
• Description   Use this box to describe the group so people know what the purpose of the group is. This description appears in the address book and in the Details pane in the EAC.
  
  
• Hide this group from address lists   Select this check box if you don't want users to see this group in the address book. To send email to this group, a sender has to type the group's alias or email address on the To: or Cc: lines.
  
  

  Tip:
  Consider hiding security groups because they're typically used to assign permissions to group members and not to send email.

• Organizational unit   This read-only box displays the organizational unit (OU) that contains the distribution group. You have to use Active Directory Users and Computers to move the group to a different OU.
  
  

Use this section to assign group owners. The group owner can add members to the group, approve or reject requests to join or leave the group, and approve or reject messages sent to the group. By default, the person who creates a group is the owner. All groups must have at least one owner.

You can add owners by clicking Add . You can remove an owner by selecting the owner and then clicking Remove .

Use this section to add or remove members. Group owners don't have to be members of the group. Under Members, you can add members by clicking Add . You can remove a member by selecting a user in the member list and then clicking Remove .

Use this section to specify whether approval is required for users to join or leave the group.

• Choose whether owner approval is required to join the group   Select one of the following settings:
  
  
  • Open: Anyone can join this group without being approved by the group owners
    
    
  • Closed: Members can be added only by the group owners. All requests to join will be rejected automatically
    
    
  • Owner Approval: All requests are approved or rejected by the group owners   If you select this option, the group owner or owners receive an email requesting approval to join the group.
    
    
• Choose whether the group is open to leave   Select one of the following settings:
  
  
  • Open: Anyone can leave this group without being approved by the group owners   
    
    
  • Closed: Members can be removed only by the group owners. All requests to leave will be rejected automatically   If you select this option, the group owner or owners receive an email requesting approval to leave the group.
    
    

Use this section to manage who can send email to this group.

• Only senders inside my organization   Select this option to allow only senders in your organization to send messages to the group. This means that if someone outside of your organization sends an email message to this group, it will be rejected. This is the default setting.
  
  
• Senders inside and outside of my organization   Select this option to allow anyone to send messages to the group.
  
  You can further limit who can send messages to the group by allowing only specific senders to send messages to this group. Click Add and then select one or more recipients. If you add senders to this list, they are the only ones who can send mail to the group. Mail sent by anyone not in the list will be rejected.
  
  To remove a person or a group from the list, select them in the list and then click Remove .
  
  

  Important:
  If you’ve configured the group to allow only senders inside your organization to send messages to the group, email sent from a mail contact will be rejected, even if they are added to this list.

Use this section to set options for moderating the group. Moderators approve or reject messages sent to the group before they reach the group members.

• Messages sent to this group have to be approved by a moderator   This check box isn't selected by default. If you select this check box, incoming messages are reviewed by the group moderators before delivery. Group moderators can approve or reject incoming messages.
  
  
• Group moderators   To add group moderators, click Add . To remove a moderator, select the moderator, and then click Remove . If you’ve selected "Messages sent to this group have to be approved by a moderator" and you don't select a moderator, messages to the group are sent to the group owners for approval.
  
  
• Senders who don't require message approval    To add people or groups that can bypass moderation for this group, click Add . To remove a person or a group, select the item, and then click Remove .
  
  
• Select moderation notifications   Use this section to set how users are notified about message approval.
  
  
  • Notify all senders when their messages aren't approved   This is the default setting. Notify all senders, inside and outside your organization, when their message isn't approved.
    
    
  • Notify senders in your organization when their messages aren't approved   When you select this option, only people or groups in your organization are notified when a message that they sent to the group isn't approved by a moderator.
    
    
  • Don't notify anyone when a message isn't approved   When you select this option, notifications aren't sent to message senders whose messages aren't approved by the group moderators.
    
    

Use this section to view or change the email addresses associated with the group. This includes the group’s primary SMTP addresses and any associated proxy addresses. The primary SMTP address (also known as the reply address) is displayed in bold text in the address list, with the uppercase SMTP value in the Type column.

• Add   Click Add to add a new email address for this mailbox. Select one of following address types:
  
  
  • SMTP   This is the default address type. Click this button and then type the new SMTP address in the * Email address box.
    
    

    Note:
    To make the new address the primary SMTP address for the group, select the Make this the reply address check box.

  • Custom address type   Click this button and type one of the supported non-SMTP email address types in the * Email address box.
    
    

    Note:
    With the exception of X.400 addresses, Exchange doesn't validate custom addresses for correct formatting. You must make sure that the custom address you specify complies with the format requirements for that address type.

• Edit   To change an email address associated with the group, select it in the list, and then click Edit .
  
  

  Note:
  To make an existing address the primary SMTP address for the group, select the Make this the reply address check box.

• Remove   To delete an email address associated with the group, select it in the list, and then click Remove .
  
  
• Automatically update email addresses based on the email address policy applied to this recipient   Select this check box to have the recipient's email addresses automatically updated based on changes made to email address policies in your organization. This box is selected by default.
  
  

Use this section to add a MailTip to alert users of potential issues if they send a message to this group. A MailTip is text that’s displayed in the InfoBar when this group is added to the To, Cc, or Bcc lines of a new email message. For example, you could add a MailTip to large groups to warn potential senders that their message will be sent to lots of people.

Note:
MailTips can include HTML tags, but scripts aren't allowed. The length of a custom MailTip can't exceed 175 displayed characters. HTML tags aren't counted in the limit.

Use this section to assign permissions to a user (called a delegate) to allow them to send messages as the group or send messages on behalf of the group. You can assign the following permissions:

• Send As   This permission allows the delegate to send messages as the group. After this permission is assigned, the delegate has the option to add the group to the From line to indicate that the message was sent by the group.
  
  
• Send on Behalf Of   This permission also allows a delegate to send messages on behalf of the group. After this permission is assigned, the delegate has the option to add the group in the From line. The message will appear to be sent by the group and will say that it was sent by the delegate on behalf of the group.
  
  

To assign permissions to delegates, click Add under the appropriate permission to display the Select Recipient page, which displays a list of all recipients in your Exchange organization that can be assigned the permission. Select the recipients you want, add them to the list, and then click OK. You can also search for a specific recipient by typing the recipient’s name in the search box and then clicking Search.