Topic Last Modified: 2013-02-22
You can use the EAC or the Shell to manage user access to apps for Outlook.
- Using the EAC, you can manage basic app access settings for
your users at an organizational level. For example, you can
configure whether an app is enabled or disabled for your users. You
can also specify whether an app is required or optional for your
users.
- With the Shell, you can manage all the settings that you can
with the EAC, as well as other settings. For example, you can limit
availability to specific users in your organization.
For additional management tasks related to apps for Outlook, see Apps for Outlook.
What do you need to know before you begin?
- Estimated time to complete: 5 minutes.
- You need to be assigned permissions before you can perform this
procedure or procedures. To see what permissions you need, see the
"Apps for Outlook” entry in the Recipients
Permissions topic.
- For information about keyboard shortcuts that may apply to the
procedures in this topic, see Keyboard Shortcuts in
the Exchange Admin Center.
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Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection. |
What do you want to do?
Specify whether an app is available, enabled, or disabled
Use the EAC to specify whether an app is available, enabled, or disabled
- In the EAC, navigate to Organization >
Apps.
- In the list view, select the app that you want to change
settings for, and then click Edit .
- If you don’t want your users to use the app, clear the Make
this app available to users in your organization check box, and
then click Save.
- If you want your users to be able to use the app, select
Make this app available to users in your organization, and
then select the option you want.
- Optional, enabled by default Use this
setting if you want to allow your users to turn off the app.
- Optional, disabled by default Use this
setting if you want to allow your users to turn on the app.
- Mandatory, always enabled. Users can’t disable this
app Use this setting if you don’t want your
users to turn off the app.
- Optional, enabled by default Use this
setting if you want to allow your users to turn off the app.
- Click Save.
Use the Shell to specify whether an app is available, enabled, or disabled
You can use the Shell to specify whether an app is available, enabled, or disabled.
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Run the following command to look up the display names and
application IDs for all the apps for Outlook installed for your
organization.Get-App -OrganizationApp |FL DisplayName,AppID |
If you want an app to be disabled and hidden from all your users, run the following command.
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Set-App -OrganizationApp -Identity <App ID> -Enabled:$false |
If you want the app to be enabled by default, but you want your users to be able to turn it off, run the following command.
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Set-App -OrganizationApp -Identity <App ID> -Enabled:$true DefaultStateForUser Enabled |
If you want the app to be disabled by default, but you want your users to be able to turn it on, run the following command.
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Set-App -OrganizationApp -Identity <App ID> -Enabled:$true DefaultStateForUser Disabled |
If you want the app to be required for your users, run the following command.
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Set-App -OrganizationApp -Identity <App ID> -Enabled:$true DefaultStateForUser AlwaysEnabled |
For detailed syntax and parameters, see Set-App.
How do you know this worked?
- In the EAC, navigate to Organization >
Apps.
- Review the values in the User Default and Provided
To columns.
Or
- From the Shell, run
Get-App | format-list
.
- Review the values for DefaultStateForUser and
Enabled.
Limit availability to specific users
Use the Shell to limit availability to specific users
If you want only members of your Marketing team distribution list to be able to use the LinkedIn app, run the following commands.
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$a= Get-DistributionGroupMember Marketing |
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Set-App -Identity <App ID for the LinkedIn app> -ProvidedTo SpecificUsers -UserList $a -DefaultStateForUser Enabled |
For detailed syntax and parameters, see Set-App.
How do you know this worked?
To verify that you’ve successfully limited access for specific users, do the following:
- From the Shell, run
Get-App | format-list
.
- Review the value for ProvidedTo.