Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1
Topic Last Modified: 2007-01-11

Use the New Journal Rule wizard to create a new journal rule on a local computer that has the Hub Transport server role installed.

Rule Name

To define a name for the rule, type a unique name. The length of the name cannot exceed 64 characters.

Send Journal reports to e-mail address

To select an e-mail address that will receive the journal reports, click Browse. In the Select Recipient window, select the mailbox, contact, or distribution group to which you want to send journal reports, and then click OK.


To specify whether the journal rule is applied to internal recipients and senders only, to external recipients and senders only, or to both, select one of the following:

  • Global   Global rules process all e-mail messages that pass through a Hub Transport server. This includes e-mail messages that were already processed by the external and internal rules.

  • Internal   Internal rules process e-mail messages that are sent and received by recipients in the Microsoft Exchange Server organization.

  • External   External rules process e-mail messages that are sent to recipients or from senders outside the Exchange organization.

Journal messages for recipient

You may want to target a journal rule to a specific recipient or to members of a specified distribution group because these recipients are subject to regulatory requirements or are involved in legal proceedings where e-mail messages are collected as evidence.

To journal all e-mail messages for the whole organization, leave this field blank.

To target a specific recipient or distribution group, select the Journal e-mail for recipient check box and then click Browse in the same field. In the Select Recipient window, select the mailbox, contact, or distribution group that you want to journal, and then click OK.

All messages sent to or from recipients are journaled.

Enable Rule

By default, all new journal rules are enabled. If a journal rule is disabled, it won't be applied to any e-mail messages. If you want the rule to be created in a disabled state, clear the Enable Rule check box. Otherwise, leave Enable Rule selected.

For More Information

For more information about journaling, see the following topics: