When a user is invited to a meeting, the user receives a meeting invitation through the Microsoft Office Outlook messaging and collaboration client. The meeting invitation contains a URL to join the meeting. Additionally, if you have configured Office Communications Server 2007 R2 to support meetings for both internal and external users, the following URLs are available to meeting attendees:

Use the procedures in this topic to do the following:

To specify a URL for downloading the Live Meeting 2007 Client

  1. On a Web Components Server that has the Office Communications Server 2007 R2 administrative tools installed, open the Office Communications Server 2007 R2 snap-in.

  2. In the console tree, expand the forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, expand the pool, right-click Web Components, and then click Properties.

    • For a Standard Edition server, expand Standard Edition servers, right-click the pool, click Properties, and then click Web Component Properties.

  3. Click the Meeting Invitationstab.

  4. Under Live Meeting 2007 Client URL, do the following:

    • In Internal, type the URL that you want internal users to use to download the client. For example, http://eepool1.contoso.com/meetings/int/clientdownload.html or http://OCSServer1.contoso.com/meetings/int/clientdownload.html.

    • In External, type the URL that you want external users to use to download the client. For example, http://eepool1.contoso.com/meetings/ext/clientdownload.html or http://OCSServer1.contoso.com/meetings/ext/clientdownload.html.

  5. When you are finished, click Technical Support URLand follow the “To host the support page on a Web server and specify the support URL” procedure later in this topic to configure the support URL, or click OK.

To host the support page on a Web server and specify the support URL

  1. Log on to the Web server.

  2. Create a Web page (in any format) providing support information for Office Communications Server 2007 R2 Web conferencing users.

  3. Copy the Web page to a Web folder that internal users can access and to a Web folder that external users can access.

    Note:
    For example, you could copy the Web page to the default wwwroot directory for a Microsoft Internet Information Services (IIS) Web server. If you copy an HTML Web page to "C:\Inetpub\wwwroot\meetings\support\int," the default URL is https://< FQDN of the server running Web Components>/meetings/support/int/< WebPageFilename>.html.

    After you copy the support page to the appropriate locations, verify the following:
    • The URL that you want internal users to use to download the page works inside the corporate network only.

    • The URL that you want external users to use to download the page works from outside the corporate network.

  4. Open Office Communications Server 2007 R2.

  5. In the console tree, expand the forest node, and then do one of the following:

    • For an Enterprise pool, expand Enterprise pools, expand the pool, right-click Web Components, and then click Properties.

    • For a Standard Edition server, expand Standard Edition servers, right-click the pool, click Properties, and then click Web Component Properties.

  6. Click the Meeting Invitationstab.

  7. Under Technical Support URL, do the following:

    • In Internal, type the URL that you want internal users to use to view the support page. For example, http://eepool.contoso.com/meeting/int/Tshoot.html or http://OCSServer1.contoso.com/meeting/int/Tshoot.html.

    • In External, type the URL that you want external users to use to view the support page. For example, http://eepool.contoso.com/meeting/ext/Tshoot.html or http://OCSServer1.contoso.com/meeting/ext/Tshoot.html.

  8. When you are finished, click OK.