Provision Recipients for Offline Address Book Downloads

Applies to: Exchange Server 2013, Exchange Online

Topic Last Modified: 2013-02-15

If you use multiple offline address books (OABs) in your organization, there are several ways to specify which recipients download which OABs:

Per mailbox database You can use the EAC or the Shell to provision recipients for OAB downloads by linking a mailbox database to a default OAB for Office Outlook 2007, Outlook 2010 and Outlook 2013 clients.
Per recipient You can use the Set-Mailbox cmdlet in the Shell to specify which OAB is downloaded by linking the OAB directly to a recipient's mailbox.
Per multiple recipients You can use a pipelined command in the Shell to specify the OAB that multiple recipients download, based on common attributes.
Per address book policy You can assign an address book policy (ABP) to a mailbox user’s account to specify which OAB is downloaded to a recipient’s mailbox. If you assign an ABP to a user account that already has an OAB assigned, the OAB that’s explicitly assigned to the mailbox will take precedence. For more information, see Assign an Address Book Policy to Mail Users.

For additional management tasks related to OABs, see Offline Address Book Procedures.

What do you need to know before you begin?

Estimated time to complete each procedure: 5 minutes.
You can’t use the Exchange admin center (EAC) to perform these procedures. You must use the Shell.
For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard Shortcuts in the Exchange Admin Center.

Tip:
Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection

What do you want to do?

Use the Shell to provision recipients for OAB downloads by linking their mailbox database to a public folder database or to a default OAB

You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the "Mailbox databases" entry in the Recipients Permissions topic.

This example sets up the web-based distribution of My OAB for the default mailbox database.

	Copy Code
Set-MailboxDatabase -Identity "Mailbox Database" -OfflineAddressBook "My OAB"

For detailed syntax and parameter information, see Set-MailboxDatabase.

Use the Shell to specify which OAB will be downloaded by linking the OAB directly to a recipient's mailbox

You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Recipients Permissions topic.

To specify which OAB is downloaded by linking the OAB directly to a recipient's mailbox, use the following syntax.

	Copy Code
Set-Mailbox -Identity <MailboxIDParameter> -OfflineAddressBook <OfflineAddressBookIdParameter>

Note:
The Identity parameter identifies the mailbox and can take the following values: GUID, ADObjectID, distinguished name (DN), domain\account, user principal name (UPN), LegacyExchangeDN, SmtpAddress, and alias.

This example specifies that the user Kim will download the OAB My OAB.

	Copy Code
Set-Mailbox -Identity Kim -OfflineAddressBook "My OAB"

For detailed syntax and parameter information, see Set-Mailbox.

Use the Shell to specify the OAB that multiple recipients will download

This example specifies that all user mailboxes in the United States for Contoso will download the OAB Contoso United States.

	Copy Code
Get-User -ResultSize Unlimited -Filter { Company -eq "Contoso" -and RecipientType -eq "UserMailbox" } \| Where { $_.CountryOrRegion -eq "United States"} \| Set-Mailbox -OfflineAddressBook "Contoso United States"

Copy Code

Get-User -ResultSize Unlimited -Filter { Company -eq "Contoso" -and RecipientType -eq "UserMailbox" } | Where { $_.CountryOrRegion -eq "United States"} | Set-Mailbox -OfflineAddressBook "Contoso United States"

For detailed syntax and parameter information, see Get-User and Set-Mailbox.