Create Managed Content Settings

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2011-03-19

Managed content settings are used to define message retention settings and retention action for managed folders. Message lifespan is controlled in two ways:

By controlling content retention and removing content that is no longer needed.
By automatically journaling (copying) important content to a separate storage location outside the mailbox. This can be any location that has a SMTP e-mail address, including another Exchange mailbox. When the item is journaled, a label is applied to it that indicates how the user classified the item.

Important:
The managed folder assistant generates journal reports based on managed content settings for a managed folder. This approach is different than that of the Journaling agent, which generates journal reports as a part of either standard or premium journaling. For more details about Journaling, see Understanding Journaling.

For example, the managed content settings that you apply to a user's Inbox folder could specify that its contents should be automatically deleted or moved to another folder after 60 days.

Note:
In addition to the well-known message types (such as All mailbox content and Calendar items) to which you can apply managed content settings, you can use the MessageClass parameter of the New-ManagedContentSettings cmdlet in the Exchange Management Shell to specify a custom message class or a specific message class such as IPM.NOTE.SMIME. For more information, see New-ManagedContentSettings

Note:

In addition to the well-known message types (such as All mailbox content and Calendar items) to which you can apply managed content settings, you can use the MessageClass parameter of the New-ManagedContentSettings cmdlet in the Exchange Management Shell to specify a custom message class or a specific message class such as IPM.NOTE.SMIME. For more information, see New-ManagedContentSettings

Looking for other management tasks related to managed folders? Check out Deploying Managed Folders.

Caution

Be cautious when using the managed default folder named Entire Mailbox. Managed content settings that are applied to the Entire Mailbox folder control every folder in the mailbox except:

Managed custom folders (and their subfolders)
Managed default folders (and their subfolders)

A managed default folder is a default folder in the mailbox (such as Inbox, Calendar, or Contacts) that is linked to a managed folder mailbox policy. If a default folder in the mailbox is not linked to a managed folder mailbox policy, then the “entire mailbox” policy will apply to that default folder.

Prerequisite

You must have at least one managed default folder or one managed custom folder for which to create managed content settings. For detailed instructions, see the following topics:

Use the Shell to create managed content settings

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

Note:
In Exchange 2010 SP1, you can't use the EMC to create managed folder content settings.

This example creates managed content settings for the managed default folder Calendar with the following parameters:

Name MyCalendarSettings
MessageClass CalItems
AgeLimitForRetention 30 days
RetentionAction MoveToDeletedItems

	Copy Code
New-ManagedContentSettings -FolderName Calendar -MessageClass CalItems -Name MyCalendarContentSettings -RetentionEnabled $true -RetentionAction MoveToDeletedItems -AgeLimitForRetention "30"

For detailed syntax and parameter information, see New-ManagedContentSettings.

Other Tasks

After you create managed content settings for a managed folder, you may also want to:

Create a Managed Folder Mailbox Policy
Add a managed folder to a managed folder mailbox policy. For instructions, see Configure Managed Folder Mailbox Policy Properties.