Applies to: Exchange Server 2007
Topic Last Modified: 2007-06-15

Use the E-mail Addresses tab to configure the e-mail addresses for the recipient. You can modify the existing addresses or create additional addresses. Each recipient must have at least one primary Simple Mail Transfer Protocol (STMP) address that is internal to your Exchange organization and one external address.

By default, each recipient will have e-mail addresses based on the e-mail address policies that are defined in your Exchange organization. For more information about e-mail address policies, see Managing E-Mail Address Policies.

  • Click this button to add a new e-mail address for this recipient. Use the drop-down box to select an SMTP e-mail address (default) or a custom e-mail address. Depending on the type of address you select, the SMTP E-Mail Address or the Custom Address dialog box appears. For information about these dialog boxes, see Recipient Properties > E-Mail Addresses Tab > E-Mail Address (RTM).

  • In Microsoft Exchange Server 2007, all non-SMTP addresses are considered to be custom addresses. Exchange 2007 does not provide unique dialog boxes or property pages for X400, GroupWise, or Lotus Notes e-mail address types.

  • If you add a custom address, you must have appropriate dynamic-link library (DLL) files installed. If you do not have the appropriate DLL files, you will not be able to create a customized e-mail address policy. The following error will be logged in Event Viewer:

    "The e-mail address description object in the Microsoft Exchange directory for the 'Address Type' address type on 'Machine Type' machines is missing."

Remove icon
  • Click Remove icon to delete the selected e-mail address.

       To remove a primary SMTP address for a recipient, you must first designate a new or existing SMTP address as the primary address.
Set as Reply
  • Click this button to set your selected address as the "reply to" address. A recipient can have multiple e-mail addresses for a specific address type. This allows the recipient to receive messages that are addressed to any one of these e-mail addresses. However, a single address must be used for any messages that are sent by the recipient. If a recipient has multiple e-mail addresses, the primary address is used for any messages sent by the recipient.

  • This option makes the e-mail address the primary address for this type. This is the address that is seen by other users and is the address to which they reply.

  • This button is available only when an address other than the primary address is selected. Primary addresses for each address type are displayed in bold type.

    If an e-mail address policy in your Exchange organization applies to this mailbox, the Set as Reply setting will be controlled by that policy. To change the primary address for a specific address type, you must clear the Automatically update e-mail addresses based on recipient policy check box.
Set as External
  • Click Set as External to designate the selected e-mail address as the external e-mail address for the recipient. Each recipient must have an external e-mail address configured.

  • This button is enabled when an address other than the external e-mail address is selected.

Automatically update e-mail addresses based on recipient policy
  • Select this check box to have the recipient's e-mail addresses automatically updated based on changes made to e-mail address policies in your organization. This box is selected by default.

For More Information

For more information about managing mail contacts, see Managing Mail Contacts and Mail Users.