Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1
Topic Last Modified: 2006-12-20

Use the Conditions page of the Edit Address List wizard to edit the conditions for the address list. Only recipients that meet the conditions specified will be included in the address list.

Setting conditions for an address list involves two steps:

  1. Use the check boxes in the Select condition(s) list to specify the conditions that you want to configure. Each check box that you select adds a line item to the Edit the conditions(s) list. Each line item will have a pencil icon, identifying that a value needs to be specified.

  2. Use the Edit the condition(s) box to edit each line item and specify the values for each condition. After you specify a valid value for the condition, the pencil icon will disappear.

Important:
The State or Province, Department, and Company conditions are based on attributes that are applicable only to mailboxes, mail users, and mail contacts. These conditions do not apply to mail-enabled distribution groups. If you configure any of these conditions for an address list, you will in effect be excluding all mail-enabled distribution groups.

You can set the following conditions for the address list.

Note:
The conditions on this page are the predefined conditions in the Exchange Management Console. If you want to specify conditions other than the ones available on this page, you must use the Exchange Management Shell to create a custom query for the address list. Keep in mind that the filter and condition settings for address lists that have custom recipient filters can be managed only by using the Exchange Management Shell. To learn more about how to use the Exchange Management Shell to create a custom filter, see New-AddressList and Set-AddressList.
Step 1: Select condition(s)
  • Use this section to edit or set conditions for your address list. If you do not want to set any conditions for the list, do not select any of the check boxes.

  • The Introduction page of this wizard allows you to specify the scope of recipients for this address list. Selecting conditions will further restrict the membership of the address list to only those recipients within the scope that match the specific conditions.

  • You can select from the following conditions:

    • Recipient is in a State or Province   Select this check box if you want the address list to only include recipients from specific states or provinces. This information is contained on the Address and Phone tab in the recipient's properties.

    • Recipient is in a Department   Select this check box if you want the address list to include only recipients in specific departments. This information is contained on the Organization tab in the recipient's properties.

    • Recipient is in a Company   Select this check box if you want the address list to include only recipients in specific companies. This information is contained on the Organization tab in the recipient's properties.

    • Custom Attribute equals Value   There are 15 custom attributes for each recipient. There is a separate condition for each custom attribute. If you want the address list to include only recipients that have a specific value set for a specific custom attribute, select the check box that corresponds to that custom attribute.

Step 2: Edit the condition(s) (click an underlined value)
  • If you select any conditions in Step 1, each condition you select will append to the definition of the address list. For example, if you selected the Recipient is in a State or Province check box in Step 1, you will see in the specified State or Province(s) condition in Step 2.

  • For each condition, click the underlined term to create your condition. By default, the underlined term for new conditions will read specified. After you edit the condition, the underlined term will change to the value that you specified.

  • If you click an underlined value for the State or Province, Department, or Company conditions, a dialog box appears in which you can specify the values for the condition. To create values for the condition, use the following buttons in the dialog box.

    • Add   Enter a value in the text box and click Add. You can add more than one value, but you cannot enter duplicate values.

    • Edit   To modify an existing value, select it from the list, and then click Edit.

    • Remove icon   To remove an existing value, select it from the list, and then click Remove icon.

  • If you click an underlined value for a custom attribute condition, a dialog box appears in which you can specify the value for the condition. You can specify a single value for each custom attribute. Type the value in the text box and click OK.

    Important:
    The values that you enter in these dialog boxes must exactly match those that appear in the recipient's properties. For example, if you enter Washington in the Specify State or Province dialog box, but the Address and Phone tab in the recipient's properties lists the state as WA, the condition will not be met.
Preview

Click this button to view the recipients that will be contained in the address list, based on the conditions that you specified.

For More Information

To learn more about address lists, see Understanding Address Lists.

For more information about managing address lists, see Managing Address Lists.

For more information about modifying address list settings, see How to Edit an Address List.