Applies to: Exchange Server 2007
Topic Last Modified: 2007-06-14

Use the General tab to view the properties of a managed folder mailbox policy and to add or remove associated folders from that policy.

A managed folder mailbox policy is a logical grouping of managed folders. When a managed folder mailbox policy is applied to a user’s mailbox, all the managed folders that are linked to the policy are deployed in a single operation, thereby making the deployment of messaging records management (MRM) easier.

For example, a managed folder named Patents Documents and another managed folder named Legal Documents could be linked to a managed folder mailbox policy named Legal Team. When you apply the Legal Team mailbox policy to a user's mailbox, the managed folders that are linked to that mailbox policy (Patents Documents and Legal Documents) are then applied to the user's mailbox in a single step.

For information about creating managed folder mailbox policies, see How to Create a Managed Folder Mailbox Policy.

You can also use the Exchange Management Shell to view and set mailbox properties. For more information, see Get-ManagedFolderMailboxPolicy (RTM) and Set-ManagedFolderMailboxPolicy (RTM).

Use this tab to view or configure the following attributes of a managed folder mailbox policy.

Name

This unlabeled box displays the name of the managed folder mailbox policy. You can modify this name.

Modified

This field displays the last date and time that the managed folder mailbox policy was modified.

Managed folders that are associated with this policy

This list displays the managed folders that are associated with the managed folder mailbox policy.

To add a folder to the list, click Add and then use the Select Managed Folder dialog box. You can add both managed default folders and managed custom folders. Both appear in the dialog box. To select multiple folders, press the CTRL key while selecting.

It is important that you use the managed default folder named Entire Mailbox with caution. Managed content settings that are applied to Entire Mailbox control every folder in the mailbox except:

  • Managed custom folders (and their subfolders)

  • Managed default folders (and their subfolders)

    A managed default folder is a default folder in the mailbox (such as the Inbox, Calendar, or Contacts) that is linked to a managed folder mailbox policy. If a default folder in the mailbox is not linked to a managed folder mailbox policy, then the “entire mailbox” policy will apply to that default folder.

To remove a folder, select the folder in the list and then click Remove icon.

For More Information

For more information about messaging records management (MRM), see Managing Messaging Records Management.