Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1
Topic Last Modified: 2007-10-02

Use the New Managed Default Folder page to create new managed default folders for messaging records management (MRM). A managed default folder is a mailbox folder (such as the Inbox folder) that appears in Microsoft Office Outlook 2007 by default and to which MRM has been applied. The retention and journaling of messages in managed default folders are controlled by managed content settings that are applied to the folder. To learn more about managed default folders, see Understanding Messaging Records Management.

Note:
You can also use the Exchange Management Shell to create managed default folders. For more information, see New-ManagedFolder.

Note:
Managed default folders require only an Exchange Server Standard client access license. (CAL). To learn more about the licensing requirements for MRM, see "Client Access Licenses and MRM" in Understanding Messaging Records Management.

After you create a managed default folder and are ready to use it, you add it to users' mailboxes by running the managed folder mailbox assistant. Alternatively, users can add managed folders to their own mailboxes by using a Web services site that is hosted within their organization. For more information about using Web services with Microsoft Exchange Server 2007, see the Microsoft Exchange Server 2007 SDK Documentation.

Note:
Additional steps are necessary to make new managed folders functional. You can perform these steps by using other wizards in the Exchange Management Console or cmdlets in the Exchange Management Shell. For example, you can use the New Managed Content Settings wizard or the New-ManagedContentSettings cmdlet to apply managed content settings to managed default folders. These settings control how the messages in the folder are handled. For more information about the steps required to fully implement MRM, see Deploying Messaging Records Management.

Note:

Additional steps are necessary to make new managed folders functional. You can perform these steps by using other wizards in the Exchange Management Console or cmdlets in the Exchange Management Shell. For example, you can use the New Managed Content Settings wizard or the New-ManagedContentSettings cmdlet to apply managed content settings to managed default folders. These settings control how the messages in the folder are handled. For more information about the steps required to fully implement MRM, see Deploying Messaging Records Management.

Use this wizard page to create a managed default folder and to configure the following attributes.

Name: Use this box to assign a name to the new managed default folder. This value is used by the administrator as an identifier for the folder. It does not appear in users' mailboxes. (The standard name of the default folder, such as Inbox, appears in users' mailboxes.) This name can be up to 65 characters in length.

Default Folder Type: Use this box to select the type of default folder that you want to create (for example, Inbox).

Display the following comment when the folder is viewed in Outlook: Use this box to type a comment that will be displayed to the user in Outlook. For example, to alert users that MRM is enabled on the folder, you could type the following message: "Messages are removed after 100 days." The maximum length of this comment is 255 characters.

Do not allow users to minimize this comment in Outlook: Select this check box to prevent Outlook users from minimizing the comment that you entered in the preceding box.

For More Information

For more information about creating managed default folders, see How to Create a Managed Folder.

For more information about using the New-ManagedFolder cmdlet in the Exchange Management Shell to create managed default folders, see New-ManagedFolder.

For more information about messaging records management, see Understanding Messaging Records Management.