Applies to: Exchange Server 2007
Topic Last Modified: 2007-06-14
Use the Conditions page to specify the conditions for the new address list. Only recipients that meet the conditions specified will be included in the address list.
Setting conditions for an address list involves two steps:
- Use the check boxes in the Select condition(s) list to
specify the conditions that you want to configure. Each check box
that you select adds a line item to the Edit the
conditions(s) list. Each line item will have a pencil icon,
identifying that a value needs to be specified.
- Use the Edit the condition(s) box to edit each line item
and specify the values for each condition. After you specify a
valid value for the condition, the pencil icon will disappear.
 Important: |
|---|
| The State or Province, Department, and Company conditions are based on attributes that are applicable only to mailboxes, mail users, and mail contacts. These conditions do not apply to mail-enabled distribution groups. If you configure any of these conditions for an address list, you will in effect be excluding all mail-enabled distribution groups. |
You can set the following conditions for the address list.
 Note: |
|---|
| The conditions on this page are the predefined conditions in the Exchange Management Console. If you want to specify conditions other than the ones available on this page, you must use the Exchange Management Shell to create a custom query for the address list. Keep in mind that the filter and condition settings for address lists that have custom recipient filters can be managed only by using the Exchange Management Shell. To learn more about how to use the Exchange Management Shell to create a custom filter, see New-AddressList (RTM) and Set-AddressList (RTM). |
- Step 1: Select condition(s)
-
- Use this section to select one or more conditions for your
address list. If you do not want to set any conditions for the
list, do not select any of the check boxes.
- The Introduction page of this wizard allows you to
specify the scope of recipients for this address list. Selecting
conditions will further restrict the membership of the address list
to only those recipients within the scope that match the specific
conditions.
- You can select from the following conditions:
- Recipient is in a State or
Province Select this check box if you want the
address list to only include recipients from specific states or
provinces. This information is contained on the Address and
Phone tab in the recipient's properties.
- Recipient is in a Department Select
this check box if you want the address list to include only
recipients in specific departments. This information is contained
on the Organization tab in the recipient's properties.
- Recipient is in a Company Select this
check box if you want the address list to include only recipients
in specific companies. This information is contained on the
Organization tab in the recipient's properties.
- Custom Attribute equals Value There are
15 custom attributes for each recipient. There is a separate
condition for each custom attribute. If you want the address list
to include only recipients that have a specific value set for a
specific custom attribute, select the check box that corresponds to
that custom attribute.
- Recipient is in a State or
Province Select this check box if you want the
address list to only include recipients from specific states or
provinces. This information is contained on the Address and
Phone tab in the recipient's properties.
- Use this section to select one or more conditions for your
address list. If you do not want to set any conditions for the
list, do not select any of the check boxes.
- Step 2: Edit the condition(s) (click an underlined value)
-
- If you select any conditions in Step 1, each condition you
select will append to the definition of the address list. For
example, if you selected the Recipient is in a State or
Province check box in Step 1, you will see in the
specified State or Province(s) condition in Step 2.
- For each condition, click the underlined term to create your
condition. By default, the underlined term for new conditions will
read specified. After you edit the condition, the underlined
term will change to the value that you specified.
- If you click an underlined value for the State or Province,
Department, or Company conditions, a dialog box appears in which
you can specify the values for the condition. To create values for
the condition, use the following buttons in the dialog box.
- Add Enter a value in the text box and
click Add. You can add more than one value, but you cannot
enter duplicate values.
- Edit To modify an existing value,
select it from the list, and then click Edit.
To remove an existing value,
select it from the list, and then click .
- Add Enter a value in the text box and
click Add. You can add more than one value, but you cannot
enter duplicate values.
- If you click an underlined value for a custom attribute
condition, a dialog box appears in which you can specify the value
for the condition. You can specify a single value for each custom
attribute. Type the value in the text box and click OK.
Important:The values that you enter in these dialog boxes must exactly match those that appear in the recipient's properties. For example, if you enter Washington in the Specify State or Province dialog box, but the Address and Phone tab in the recipient's properties lists the state as WA, the condition will not be met.
- If you select any conditions in Step 1, each condition you
select will append to the definition of the address list. For
example, if you selected the Recipient is in a State or
Province check box in Step 1, you will see in the
specified State or Province(s) condition in Step 2.
- Preview
-
Click this button to view the recipients that will be contained in the address list, based on the conditions that you specified.
For More Information
To learn more about e-mail address policies, see Understanding E-Mail Address Policies.
For more information about e-mail address policies, see Managing E-Mail Address Policies.
For more information about creating an e-mail address policy, see How to Create an E-Mail Address Policy.