Recipient Configuration Node

Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Topic Last Modified: 2011-04-28

Use the Recipient Configuration node for several recipient management tasks. Specifically, you can view the recipients in your Microsoft Exchange Server 2010 organization, create new recipients, and manage existing mailboxes, mail contacts, mail users, and distribution groups.

To focus on a set of items in the result pane that have specific attributes, you can use a variety of expressions to filter the list. For more information about filters, see Filter the Result Pane.

The Recipient Configuration node contains the following sub-nodes:

Mailbox Use this node to manage mailboxes, users, and resource mailboxes (resource mailboxes include room and equipment mailboxes). You can create new mailboxes and remove, disable, or move existing mailboxes. You can also configure mailbox properties, enable and disable Unified Messaging (UM), and manage mobile devices.
Distribution Group Use this node to manage mail-enabled distribution groups (which include security groups) and dynamic distribution groups. You can create new distribution groups, and remove, disable, or configure existing distribution groups.
Mail Contact Use this node to manage mail contacts and mail users. You can create, delete, or configure mail contacts and mail users.

Disconnected Mailbox Use this node to view and connect disconnected mailboxes.

Note:
Disconnected mailboxes are retained based on the configured mailbox database limits. You see only the mailboxes that have been disconnected within the retention period that is specified for the mailbox database.

Move Request Use this node to manage mailbox move requests. For more information, see Understanding Move Requests.

When you select the Recipient Configuration node, the following actions are available either by right-clicking Recipient Configuration or by using the action pane.

Modify Recipient Scope

Click Modify Recipient Scope to open the Recipient Scope dialog box box.

Changing the recipient scope changes the number of recipients that are displayed in the result pane. The recipient-specific dialog boxes within various wizards and property pages also work within the same scope.
You can set the scope to include all recipients in the forest or limit it to all recipients in a specific organizational unit (OU). The recipient scope allows administrators to focus on all recipients that are in a specific location in Active Directory Domain Services (AD DS). Selecting a limited recipient scope reduces the number of recipients that are returned, and consequently improves the performance of the Exchange Management Console.

For more information, see Modify the Maximum Number of Recipients to Display in the Result Pane.

Modify the Maximum Number of Recipients to Display

Click Modify Maximum Number of Recipients to Display to open the Maximum Number of Recipients to Display dialog box. You can use this dialog box to set the maximum number of recipients to display in the result pane.

By default, a maximum of 1,000 recipients is displayed. Increasing this value can be beneficial in large environments. However, increasing the value also increases the time it takes to display the results. Depending on the size of your organization, it may also have a performance impact on the domain controller to which you are connected.

For more information, see Modify the Maximum Number of Recipients to Display in the Result Pane.

Find: Click Find to open the Find dialog box. You can use the Find dialog to search for recipients in your organization. For more information, see Using the Find Dialog Box.

New Mailbox: Click New Mailbox to open the New Mailbox wizard. This wizard helps you create a new user, room, equipment, or linked mailbox. For more information, see Managing User Mailboxes.

New Mail Contact: Click New Mail Contact to open the New Mail Contact wizard. Mail contacts are mail-enabled Active Directory objects that contain information about people or organizations that exist outside your Exchange organization. For more information, see Managing Mail Contacts and Mail Users

New Mail User: Click New Mail User to open the New Mail User wizard. Mail users are mail-enabled Active Directory users that don't have a mailbox in your Exchange organization.

New Remote Mailbox

Click New Remote Mailbox to open the New Remote Mailbox wizard. Use this wizard to create a mail-enabled user in your Exchange 2010 on-premises organization with an associated mailbox in the cloud-based service.

For more information, see Create a Remote Mailbox.

New Distribution Group: Click New Distribution Group to open the New Distribution Group wizard. This wizard helps you create both distribution and security groups. Distribution groups are mail-enabled Active Directory objects that contain information about people within an Exchange organization. All distribution groups can be used for e-mail distribution. Security groups can also be used to assign permissions to shared resources. For more information, see Managing Distribution Groups.

New Dynamic Distribution Group

Click New Dynamic Distribution Group to open the New Dynamic Distribution Group wizard. This wizard helps you create a new dynamic distribution group.

In Exchange Server 2003, dynamic distribution groups were called query-based distribution groups. Dynamic distribution groups provide the same functionality as mail-enabled distribution groups. However, instead of containing a static group of recipients, the membership list for dynamic distribution groups is calculated based on their configuration each time they are used. When a message is sent to a dynamic distribution group, it's delivered to all recipients in the organization that match the criteria defined for that dynamic distribution group. For more information, see Managing Distribution Groups.

Export List: Click Export List to open the Export List dialog box. You can use this dialog box to save the list of recipients in the result pane to a text file. For instructions about how to use the Export List feature, see Export Lists from the Exchange Management Console.

View

Click View in the action pane to modify how objects are displayed in the console and to record and view the Exchange Management Shell commands that run in the console. The following options may vary depending on your location in the console tree:

View Exchange Management Shell Command Log

Click View Exchange Management Shell Command Log to view the Shell Command Log dialog box. The Command Log allows you to view all the Shell commands that have been executed in the console. For more information, see Using the Exchange Management Shell Command Log to Track Tasks Performed in the EMC.
Add/Remove Columns

Click Add/Remove Columns to select which columns you want to display in the result pane and to change the order. The available columns depend on the node that you select. The MMC automatically saves your settings. To revert to the default column view, click Restore Defaults in the Add/Remove Columns dialog box. For more information, see Add or Remove Columns in the Exchange Management Console.
Visual Effects

Click Visual Effects to set the visual effects to be never on or automatic. Use the visual effects setting to configure how Exchange wizards are displayed. If your connection is slow when running wizards, you can increase performance by turning off visual effects. Use the Automatic setting to have the console detect if your system should have visual effects turned on or off.
Save Current Filter as Default

Click Save Current Filter as Default to make the existing filter the default filter for the servers listed in the result pane.
Customize

Click Customize to select the console components and snap-ins to display or hide. These settings apply to the entire console. For more information, see Customize the Exchange Management Console.

Refresh: Click Refresh to refresh the information displayed in the result pane.